Beacon Street Services

  • Executive Assistant

    Company Name Beacon Street Services
    ID 2019-1093
    Job Locations
    US-MD-Baltimore
    Category
    Administrative Support
    Type
    Regular Full-Time
  • Overview

    BSS logo

     

    The Executive Assistant will juggle multiple tasks and expertly perform diverse administrative duties requiring discretion, initiative, confidence, and flawless execution. The Executive Assistant will support the CEO of S&A Holdings as well as other executives within Holdings and affiliate businesses.

     

    This is a unique opportunity for someone who enjoys a high energy, fast paced results-driven environment, excels at interfacing with executives in different functional areas and is motivated by successfully managing logistics and details.

    Responsibilities

    • Juggle support and tasks for multiple execs in a vibrantly busy office with growing businesses.
    • Manage the CEO’s calendar and appointments and act as a firm gatekeeper in that regard.
    • Assist in the setting up of various meetings and associated logistics including catering, guest travel, hotel bookings, and other accommodations.
    • Provide administrative support for the CEO and other execs as directed to include document preparation, expense reports, invoice review, and other tasks requiring discretion and tact.
    • Coordinate travel and logistics for executive leaders.
    • Interact with internal and external contacts in a way that represents the company in a positive light.
    • Manage the incoming/outgoing mail and packages, notifying addressees as necessary.
    • Work closely with 14 West/Agora to coordinate building and facilities requests.
    • Partner with Human Resources regarding certain building or other types of emergencies, sending communications as necessary.
    • Handle event coordination and logistics on an ad hoc basis.
    • Assist with special projects and assignments as requested.

     

    Qualifications

    • 3+ years of administrative experience supporting C-level executives
    • Bachelor’s Degree a plus
    • Forward looking thinker who actively seeks solutions
    • Tact, discretion and judgment
    • Strong writing skills
    • Strong organizational skills and an exceptional commitment to details
    • Resourcefulness
    • Emotional maturity
    • Ability to move quickly, act thoughtfully and be agile with changes.
    • Expert level communication and interpersonal skills.
    • Self-starter who can skillfully enforce established practices and preserve executive scheduling commitments.
    • Strong PC skills (proficient knowledge of MS Word, Excel, and PowerPoint).
    • Basic understanding of accounting for invoice processing.

     

    Beacon Street Services is the services division of Stansberry Holdings, providing world-class shared services, including, technical systems and expertise, legal, accounting and human resources. 

     

    Our mission is to provide Stansberry Holdings the systems, support and information to do what they do best which is to provide the best in class subscription-based publications of financial information and software to millions of investors globally.

     

    The affiliate companies under Stansberry Holdings provide a broad range of services and opinions which means that one size does not fit all. Beacon Street Services mirrors that philosophy by providing cutting edge, multi-tenant systems and services implemented by some of the best and brightest people in their respective field

     

    Our commitment:

    As an employer committed to equal opportunity and a diverse workforce, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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